Interaction with Host Establishment

1. Following discussions between the host establishment and Coachmark, a service agreement will be drawn up, agreed and signed by both parties. It will include all details pertinent to the successful organisation, administration and delivery of service to be provided.

2. Each party will clearly state what they are providing in terms of personnel and facilities. All financial arrangements should be agreed.


3. Responsibilities will be defined i.e. who does what and when. This will include:

• who provides and disseminates the initial details to young people and parents;
• who is responsible for health and safety, risk assessment and insurance;
• who provides and collects the application forms;
• who collects money, gives receipts and keeps records;
• who provides a First-aid kit and ensures it is accessible;
• who provides access to a telephone ;
• how an accident or incident should be reported;
• restrictions, if any, to areas of the premises and any significant risks present.

4. Coachmark will outline details of the course to be delivered including an overview of content, dates, times, venue, plus drop off and collection points.

5. All Coachmark staff will have undertaken a Criminal Records Bureau (CRB) check and be appropriately and adequately indemnified for professional, employer and third party insurance liabilities.

6. Details will be exchanged identifying contact points in case of emergency. It is vital that these communication channels are established before each session commences.

7. If an incident or accident occurs during activity sessions the host establishment will be informed as soon as possible both verbally and in writing.




For further information please contact us